Can an AI voice assistant book appointments for a beauty studio?

Yes. Voxtra asks for the treatment and duration, checks free times and books in the conversation. The assistant also handles moving and cancelling, around the clock.

Does Voxtra also work with its own calendar?

Yes. Voxtra comes with its own calendar with treatments, staff, working hours and closing times. If you already work with Google Calendar, you can connect it.

How does Voxtra help against short-notice gaps in the schedule?

On request, Voxtra sends an SMS confirmation and a reminder before the appointment. The confirmation contains a private link through which the client can move or cancel themselves, so the time frees up earlier.

Can Voxtra redeem vouchers or manage subscriptions?

Vouchers, subscriptions, packages and payments stay with your team. For such questions, Voxtra plays an announcement you write yourself, for example that your studio will get back in touch. Voxtra books, moves and cancels appointments.

In which languages does the assistant speak with my clients?

German, French, Italian and English, detected automatically. Voxtra also understands Swiss German and then replies in Standard German.

What does it cost for a studio?

From CHF 299 per month for one location, CHF 499 for up to three locations. A free 30-day test with your real calls is included and you can cancel monthly.

Wellness & beauty

AI voice assistant for wellness and beauty studios

Voxtra answers the calls of your wellness or beauty studio and keeps the appointment book on the phone: book, move, cancel, around the clock, even when the reception desk is empty. The phone stays outside the treatment room, and after closing time someone calls anyway. These are exactly the calls the assistant catches.

The essentials at a glance

Takes every call, also in the evening and at weekends, immediately and on a free line.
Keeps your appointment book on the phone: new appointments, moves and cancellations land in the calendar immediately.
Knows your treatments including different durations, for example the same treatment in 60 or 90 minutes.
On request an SMS confirmation and reminder with a private link for self-service.
Speaks German, French, Italian and English and understands Swiss German.

The reception desk has breaks too

In the beauty and wellness sector, almost everyone in the studio is with a client at any given moment: a facial, a manicure, a treatment in the cabin. The reception desk stays empty during that time, and the phone rings anyway, often several times in a row.

Voxtra takes these calls immediately, several at the same time included, and says clearly at the start that it is an AI assistant. Missed calls mean lost appointments, booked elsewhere.

Your appointment book, run by phone

Whether you have kept the appointment book on paper so far, in a spreadsheet or in a scheduler: Voxtra brings its own calendar. It contains your treatments, who offers them, when work is done and when the studio is closed, including public holidays and business holidays.

Callers are therefore offered only times that exist. Those who already plan with the Google calendar can connect it; on request, your studio additionally gets its own booking page on the web.

Many treatments, many durations, several staff members

Beauty and wellness treatments differ above all in duration. Voxtra therefore asks which variant is wanted and schedules the matching time. If only part of your team offers a treatment, the assistant also books only there.

Most people gladly ask for the price once: Voxtra names it when the caller asks, and exactly the one you have stored. If it is missing, the assistant says so instead of guessing.

Fewer missed appointments, fewer callbacks

Absent clients cost a studio time and revenue directly. After the booking, Voxtra can send an SMS with the appointment details and remind the client before the appointment. Which messages are sent is up to you.

The confirmation contains a private link through which the client moves or cancels the appointment themselves. Freed-up time thus becomes visible earlier and can be given to someone else. Voxtra also takes cancellations on the phone, and the studio team stays with the treatment.

Four languages, one number

Clients from all over Switzerland and from abroad call in different languages. Voxtra supports German, French, Italian and English and recognises within the conversation itself which language is being spoken, by voice instead of menu or key press.

Those who speak dialect are also understood; replies come in clear Standard German. The details are covered under AI & Swiss German.

What stays with your studio

Voxtra takes care of appointments. Vouchers, subscriptions, treatment packages, payments and the waiting list stay with your studio. Selling stays with your team: the assistant books the requested treatment and leaves additional offers to your team.

If a concern goes beyond that, the conversation ends with an announcement you write yourself, for example that your studio will get back in touch.

Prices and data protection

Voxtra costs from CHF 299 per month for one location and CHF 499 for up to three, regardless of the number of calls. A free 30-day test with your real calls is included and cancellation is monthly. All figures are under Costs & prices.

Call data is treated confidentially and serves only the services agreed with your practice; Voxtra is designed to comply with the revFADP and the GDPR. Massage studios will find their own page under For massage practices.

Swiss-made software from Zurich

Voxtra is a Swiss product in its own right: the software stack is developed, owned and operated by Voxtra GmbH in Zurich. For Swiss practices that means short lines of communication, a local contact and data protection that meets Swiss expectations.

Sensitive call and appointment data is treated confidentially and serves only the services agreed with your practice. The revised Swiss Data Protection Act (revFADP) is therefore part of the product.

Frequently asked questions

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